| Job title: Project Administrator |
| Location: Austin, TX |
| Job Type: In-Office |
| Employment Type: Full-Time |
| Salary Range: TBD |
| Company Description: Fronza & Francis is a high-performance multi-state certified, women owned firm that provides excellent customer-oriented services to industry clients. Our services consist of project management, construction management, project controls, Contract Administration and Contract Compliance support services to both private and public sector companies. We have an integrated and scalable range of services which help our clients achieve their goals on projects of varying scope, budget, schedule, and complexity. |
Job Description: As a Project Administrator, you will play a key role in supporting the successful delivery of complex infrastructure and construction projects. In this role, you will be responsible for coordinating project documentation, tracking ongoing activities, and ensuring strict compliance with both internal standards and client requirements. Serving as a central point of communication, you will act as a vital liaison between project teams, subcontractors, vendors, and clients to help ensure seamless project execution and operational efficiency.
Key Responsibilities: - Assist Project Managers with preparing monthly billings to clients.
- Assist Project Managers with preparing and processing invitations to bid, cost proposals, purchase orders and work orders.
- Receive, log, track, and distribute documents, in both electronic and paper format for project record maintenance.
- Regularly review and verify vendor and subcontractor invoices. Compare against purchase orders/work orders and recommend for payment.
- Assist Project managers with preparing detailed project schedules and milestones, evaluating project cost forecasts, commitment data and labor productivity reports.
- Assist Project Managers with preparing project change management process. Work with team members to prepare and facilitate delivery of all necessary scope change notice and cost documents to client for approval.
- Create, receive, log, track, retrieve, archive, and distribute documents, in both electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.
- Prepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements including project closeouts.
- Maintain documentation to ensure the project team is following the document submittal process and timeline. Includes completing and resolving quality review comments, client review comments, constructability review comments, and other project input through the administration of appropriate logs and documentation.
- Assist PMs with other administrative duties such as preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, documenting, tracking, following-up and closing-out action items, creating and distributing contact lists, PowerPoint presentations, etc.
- Prepare and submit orders for printed drawing sets as requested by the Project Team.
- Maintain tracking and reporting of project status and timelines.
- Other duties assigned.
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Qualifications:
- High school diploma or GED and a minimum of two years’ experience in an administration role.
- Current driver’s license.
- Experience working with high volume, multi-tasked administration processing activities.
- Effective interpersonal and communication skills, both written and verbal.
- Sound organizational and time management skills, including ability to meet deadlines.
- Experience and knowledge of accounting and budgeting systems and practices.
- Experience in the use of Microsoft Office Suite including PowerPoint, Outlook, Microsoft Project, Excel and Word applications.
- Excellent attention to detail and accuracy.
Basic Requirements:
Preferred Qualifications:- Experience with Autodesk Plant3D, Revit, Navisworks and Civil 3D software platforms.
- Familiarity with Primavera scheduling/project management software.
- Experience with Autodesk BIM 360 / ACC Docs applications.
- Experience with Autodesk Assemble software.
- Experience with CMiC construction management software.
Skills and Competencies:- MS Office Suite
- AutoDesk Plant3D / Assemble / BIM 360 / ACC Docs
- Revit
- Naviswork
- Civil 3D
- Primavera P6
- Procore
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| How to Apply: Submit your resume via job board. |
Equal Employment Opportunity Statement:
Fronza & Francis is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive workplace for all. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or veteran status. |